Setting up User and Group Permissions

Users, Groups, and Permissions

Brick River System has two users - administrator and guest. The guest account is used by the system to allow unauthenticated access to websites. It cannot be used to sign in to the Brick River web console.

The other is the account created for the system administrator and has the permission level of " Administrator". This user can do anything and login credentials for this account should be guarded accordingly.

Additional users, groups, and permissions are defined to allow content creators the appropriate access to the system. The web console provides a very intuitive interface for account management. At the most advanced level, XML filters can be coded to finely tune access to individual fields on views, but most sites can be effectively managed by the general user, group, and view permissions.

The Brick River Administrator

The administrator role is meant for the system administrator and site designer. Users can be granted high permission levels - even to work directly with source code on site pages when appropriate. Some Brick River menus and processes are only available to administrators.  A few important things to know about administrators.

  • Only administrator users see the Admin menu. Other menus are hidden by default and only revealed to users and groups when permission is granted – but only administrator users can access controls on the Admin menu.
  • Other users granted administrator permission have no restriction on activities in the web console. 

Create a New User

  1. On the Admin Menu, click Users. 
  2. Click New. The User window is displayed. It has two sections:
    1. User Information
    2. User Permissions

Step 1 - User Information

  1. Click Browse to upload the user's photo.
  2. Enter Name and Contact Information (optional ).
  3. Create a unique UserName and Password (required) and Activate the user to enable that user to access the Brick River web console.
  4. Add Groups to the Member Of field (optional).

Step 2 - User Permissions

User permissions define the permissions for the user to have access to email, registration forms, sites, and pages. These permission controls are the exact same controls used to apply for group permissions. It is much easier to apply for this permissions at the group level and adding users to the appropriate groups. Therefore, we have explained all the details under group permissions.

  1. The only permission that applies only to users is the toggle to grant administrator permission.

Groups

Step 1 - Create a New Group

  1. On the Admin Menu, click Groups and click New to create a New Group. The top of the form configures basic information and the lower section configures group permissions.
  2. Enter a unique group Name, activate it, and add Members. Note that users and groups have a reciprocal relationship. 

Step 2 - Group Permissions

Email Permissions

  1. Toggle permission to Yes to grant access to email templates and subscription lists.
  2. Toggle permission to Yes to give access to the group to send an email.

Registration Form Permissions

  1. Toggle Reg SUPER Admin to grant full permission to use all registration forms.
  2. Toggle Reg SELF Manager to allow users to manage the forms.
  3. Toggle SIMPLE Reg Manager allows users to manage the forms indicated by the user.
  4. Select the FormVites from the drop-down list to be managed by the group.

Content/Contact Permissions

  1. Toggle controls to display Content and/or Contacts menus.
  2. Use the associated controls to enable specific views to be displayed on the menu. Note that view permissions can also be customized using the View Editor window and the permission views window. 

Website Permissions

  1. Toggle the control to Yes to enable website management.
  2. Expand the sitemap control. Check the box for the site name to enable the group members to edit all pages, or select single pages or sets of pages.